# Reconcile rebates, SPAs and chargebacks to the penny > Programs authorized on the record, accruals computed on every invoice, and claims validated against the agreement that authorized them before a dollar moves. Source: https://revomo.ai/solutions/rebates-spas-chargebacks/ --- Solutions · Rebates, SPAs & chargebacks ## Rebates, SPAs and chargebacks, reconciled to the penny . Programs authorized on the record, accruals computed on every invoice, and claims validated against the agreement that authorized them, before a dollar moves. [See Revomo in action](https://revomo.ai/contact/)[Assess your margin opportunity](https://revomo.ai/margin-assessment/) 1 spine Agreements, accruals & claims on one governed record 100–300 bps Margin improvement target · industry-benchmarked 5–10 days First module live · full go-live 6–10 wks The problem ### The most expensive programs you run are the ones you can’t reconcile. Accruals live in spreadsheets “We true up at year-end and hope.” Rebate liability builds invoice by invoice, but the accrual is a quarterly estimate, so finance finds the real number in March. Claims don’t match authorizations “We paid claims on SPAs that expired in spring.” Ship-and-debit claims arrive by the hundreds; without validation against the authorizing agreement, over-claims simply get paid. Programs reward volume, not margin “Our biggest rebate goes to our least profitable account.” Nobody models what a tier design does to pocket margin, so the program grows the exact business you make the least on. Rebate agreement, AGR-1041 · Summit Building Supply Basis attained · CY26 $8.42M Current tier 3% Accrued YTD $252.6K Tier | Threshold | Rate | | Tier 1 | $0 – $5.0M | 2.0% | Attained | Tier 2 | $5.0M – $10.0M | 3.0% | Current | Tier 3 | $10.0M+ | 4.0% | $1.58M to go | Projected year-end basis $10.9M → Tier 3. The accrual re-computes on every invoice, no year-end true-up surprise. Illustrative preview · not connected to live data RV·2026·S5 · Accrue as you invoice ### The accrual that’s never a surprise Every agreement lives as a governed record with its tiers, basis and term. Attainment and accrual re-compute on every invoice, so the liability finance sees is the liability that exists. - Tier attainment and projected year-end position, live - Accruals posted per transaction, not estimated per quarter - Program terms trace to the signed agreement RV·2026·S5 · Validate every claim ### Chargebacks checked against the agreement, automatically SPA and ship-and-debit claims validate against the authorizing agreement: SKU coverage, authorized price, agreement term, POS evidence. Matches pay; variances route; unauthorized claims stop. - Auto-match against SPA terms and POS data - Price variances and expired agreements held, with reasons - The over-claim leak closes without slowing legitimate claims Chargeback claims, ship-and-debit validation Open claims 41 Claim value $384K Auto-matched 78% **CLM-2209 · Cascade Fasteners** $12,480 · SPA-118 · POS verified Matched *auto-validated* **CLM-2214 · Riverton Supply** $8,912 · claimed $0.40/unit over authorized Price variance *routed to owner* **CLM-2216 · Summit Building Supply** $21,300 · no active SPA covers these SKUs No agreement *held · not paid* **CLM-2219 · Great Lakes Tooling** $5,204 · SPA-131 · POS verified Matched *auto-validated* Every claim validates against the authorizing agreement before a dollar moves. Illustrative preview · not connected to live data From accrual to paid: Q2 settlement run Customer | Accrued | Adjustments | Approved | Status | Summit Building Supply | $63,100 | $0 | $63,100 | Scheduled Jul 15 | Cascade Fasteners | $41,880 | −$2,140 | $39,740 | Scheduled Jul 15 | Riverton Supply Co. | $28,412 | −$8,912 | $19,500 | Variance held | Great Lakes Tooling | $17,960 | $0 | $17,960 | Paid Jul 1 | **Settlement run** | **$151,352** | **−$11,052** | **$140,300** | | Accrued → validated → approved → paid, with the adjustment trail finance signs off on. Illustrative preview · not connected to live data RV·2026·S5 · Settle on the record ### From accrual to paid, with the trail finance signs Settlement runs collect the accruals, apply validated adjustments, and route the approvals, one auditable path from program terms to payment. - Accrued → validated → approved → paid, one ledger - Every adjustment carries its reason and record - Program cost lands against pocket margin, by account How it runs ### Program terms to settled payment, one governed path Step 01 **Authorize** Rebate agreements, SPAs and program terms live as governed records with owners, terms and effective dates. [Incentives Management →](https://revomo.ai/platform/#incentives-management) Step 02 **Accrue & validate** Attainment, accruals and claim validation run per transaction on the same spine as your pricing. [Data & Context Studio →](https://revomo.ai/platform/#data-context-studio) Step 03 **Settle & learn** Settlements pay on the record, and program cost feeds profitability, so the next tier design is modeled, not guessed. [Analytics & Insights →](https://revomo.ai/platform/#analytics-insights) FAQ ### The questions finance and program owners ask first Can you handle distributor ship-and-debit at our claim volume? Claim validation is rule-driven and runs automatically: SKU coverage, authorized price, term and POS evidence checked per line. People only touch the variances, which is the point. How do accruals stay right through the year? They re-compute on every invoice against the live agreement terms, including projected tier changes. The year-end true-up stops being a discovery because there is nothing left to discover. Does this replace our rebate agreements or renegotiate terms? No, it executes the programs you have signed, faithfully. What changes is that you can finally see what each program costs against pocket margin, which makes the next negotiation better-informed. ### Reconcile your programs, to the penny. Bring one rebate program and a month of claims. We’ll show you the accrual, the validation and what the over-claims cost. [See Revomo in action](https://revomo.ai/contact/)[Assess your margin opportunity](https://revomo.ai/margin-assessment/) Plate S5 · Series 2026 · Solutions · RV·2026·S5